Govt issues guidelines for Chief Minister’s functions

The Govt. of Assam has issued guidelines in respect of official programmes attended by the Hon’ble Chief Minister of Assam at the invitation of various departments and agencies subject to strict compliance of all instructions regarding security arrangement. During the visit, the DC and SP should personally administer all arrangements of accommodation and convenience of the Chief Minister. After obtaining prior consent, date and time from the CM, a tentative minute to minute programme shall be prepared by the concerned department/agency with co-ordination to the CM’s Office well ahead and submitted to the office of the CM for approval. When such functions are held in open areas, the dais should be constructed under the supervision of an Executive Engineer of the PWD and the dais should be 8-12 feet high, 16 feet in length and 12 feet in breadth. There should not be more than 7 seats in the front row of the dais. There should not be more than two rows on the dais and the space between the first and second rows shall not be less than 4 feet. There shall be detailed security checks at the stairs to the dais. Security threat is a serious concern and as such thorough inspection of the adjoining areas and situation analysis needs to be ensured in order to avoid any untoward incident. Due to enormous demand on the time of the Chief Minister, no programme should exceed one hour unless approved by the Chief Minister. Apart from the general microphone/ audio equipment, alternative fail-safe microphone/ audio arrangement with battery/ inverters shall be arranged and placed by the concerned department in consultation with the DIPR/DIPRO/SDIPRO etc, and technical staff to be made available in all programmes to attend to any problem that may arise in the system. Not more than two persons shall speak or deliver addresses before the Chief Minister. Only safe drinking water, tea/coffee and biscuits or dry fruits and nothing else shall be served in the meetings. Food Safety Officer of Health and Family Welfare Department to be deployed by the concerned department. The route map should be ascertained properly so that the shortest and minimal time can be utilized for traversing/ navigation. Non-spicy food and purely assamese/ ethnic cuisines is preferred in order to avoid health hazards. Hygiene and sanitation should be given top priority and ensure good upkeep of Guest houses for stay of VVIP’s. Uninterrupted supply of electricity to be ensured by the PWD (Electrical) Department. Information about the availability of helipads along with latitude and longitude coordinates. Fire fighting equipments and medical facilities should be made available at helipads. Medical team, fire fighting team and installation of telephones/ wifi facility in the meeting places and halting places should be ensured. For hosting lunch/ dinner, the venue, time and menu, prior approval should be taken from the CM’s Office. For better dissemination of information, the media personnel need to be informed well ahead for better coverage of the programme. Concerned local MLA/MP of the district to be informed of the Chief Minister’s programme in the districts.  Stay updated on the go with GPlus News. Click here to download the app for your device.